IAS 16 Property, Plant and Equipment – summary
Standard IAS 16 prescribes the accounting treatment for property, plant and equipment and therefore it is one of the most important and commonly applied standards.
The main issues dealt in IAS 16 are recognition of property, plant and equipment, measurement at and after recognition, impairment of property, plant and equipment (although IAS 36 deals with impairment in more detail) and derecognition.
Recognition of Property, Plant and Equipment
Property, plant and equipment are tangible items that are held for use in the production or supply of goods or services, for rental to others, or for administrative purposes; and are expected to be used during more than one period.
IAS 16 states that the cost of an item of property, plant and equipment shall be recognized as an asset if, and only if:
- it is probable that future economic benefits associated with the item will flow to the entity; and
- the cost of the item can be measured reliably.
This recognition principle shall be applied to all costs at the time they are incurred, both incurred initially to acquire or construct an item of property, plant and equipment and incurred subsequently after recognition to add to, replace part of or service it.
Initial costs
Some items of property, plant and equipment might be necessary to acquire for safety or environmental reasons.
Although they do not directly increase the future economic benefits, they might be inevitable to obtain future economic benefits from other assets and therefore, should be recognized as an asset.
For example, water cleaning station might be necessary in order to proceed with some chemical processes within chemical manufacturer.
Subsequent costs
Day-to-day servicing of the item shall be recognized in profit or loss as incurred, because they just maintain (not enhance) item’s capacity to bring future economic benefits.
However, some parts of the item of property, plant and equipment may require replacement at regular intervals, for example, aircraft interiors.
In such a case, an entity derecognizes carrying amount of older part and recognizes the cost of new part into the carrying amount of the item. The same applies to major inspections for faults, overhauling and similar items.
Measurement
Initial Measurement
An item of property, plant and equipment that qualifies for recognition as an asset shall be measured at its cost.
The cost of an item of property, plant and equipment comprises:
- its purchase price including import duties, non-refundable purchase taxes, after deducting trade discounts and rebates
- any costs directly attributable to bringing the asset to the location and condition necessary for it to be capable of operating in the manner intended by management. Examples of these costs are: costs of site preparation, professional fees, initial delivery and handling, installation and assembly, etc.,
- the initial estimate of the costs of dismantling and removing the item and restoring the site on which it is located.
The cost of an item of property, plant and equipment is the cash price equivalent at the recognition date.
If payment is deferred beyond normal credit terms, the difference between the cash price equivalent and the total payment is recognized as interest over the period of credit (unless such interest is capitalized in accordance with IAS 23).
If an asset is acquired in exchange for another non-monetary asset, the cost will be measured at the fair value unless:
- the exchange transaction lacks commercial substance or
- the fair value of neither the asset received nor the asset given up is reliably measurable.
If the acquired item is not measured at fair value, its cost is measured at the carrying amount of the asset given up.
Subsequent Measurement
An entity may choose 2 accounting models for its property plant and equipment:
- Cost model: An entity shall carry an asset at its cost less any accumulated depreciation and any accumulated impairment losses.
- Revaluation model:An entity shall carry an asset at a revalued amount. Revalued amount is its fair value at the date of the revaluation less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
An entity shall revalue its assets with sufficient regularity so that the carrying amount does not differ materially from its fair value at the end of the reporting period. If an item of property, plant and equipment is revalued, the entire class of property, plant and equipment to which that asset belongs shall be revalued.
The change of asset’s carrying amount as a result of revaluation shall be treated in the following way:
| Change in Carying Amount | Where | |
|---|---|---|
| Increase | Other comprehensive income (heading “Revolution surplus”) | Profit or loss if reverses previous revaluation decrease of the same value |
| Decrease | Profit or loss | Other comprehensive income if reduces previously recognized revaluation surplus (heading “Revaluation surplus”) |
You can learn more about the revaluation model in this video:
Depreciation (both models)
Depreciation is defined as the systematic allocation of the depreciable amount of an asset over its useful life.
The items of property, plant and equipment are usually depreciated in order to maintain matching principle – as they are in operation for more than 1 year, they assist in producing the revenues in more than 1 year and therefore, their cost shall be spread among those years in order to match the revenue they help to produce.
When dealing with the depreciation please do have 3 basic things in mind:
- Depreciable amount: Depreciable amount is simply HOW MUCH you are going to depreciate. It is the cost of an asset, or other amount substituted for cost, less its residual value.
- Depreciation period: Depreciation period is simply HOW LONG you are going to depreciate and it is basically asset’s useful life.
Useful life is the period over which an asset is expected to be available for use by an entity; or the number of production or similar units expected to be obtained from the asset by an entity.
IFRS16 lists several factors that shall be considered when establishing item’s useful life:
- expected usage of the item,
- expected physical wear and tear,
- technical or commercial obsolescence of the item, and
- legal or other limits on the use of the asset.
Useful life and asset’s residual value (input to depreciable amount) shall be reviewed at least at the end of each financial year.
If there is a change in the expectations comparing to previous estimates, then change shall be accounted for as a change in an accounting estimate in line with IAS 8 (no restatement of previous periods).
- Depreciation method: Depreciation method is simply HOW, IN WHAT MANNER you are going to depreciate.
The depreciation method used shall reflect the pattern in which the asset’s future economic benefits are expected to be consumed by the entity.
An entity may select from variety of depreciation methods, such as straight-line method, diminishing balance method and the units of production methods.
Selected method shall be reviewed at least at the end of each financial year. If there is a change in the expected pattern of asset’s usage, then the depreciation method shall be changed and be accounted for as a change in an accounting estimate in line with IAS8 (no restatement of previous periods).
Depreciation shall be recognized in profit or loss unless it is capitalized into the carrying amount of another asset (for example, inventories, or another item of property, plant and equipment).
Each part of an item of property, plant and equipment with a cost that is significant in relation to the total cost of the item shall be depreciated separately. For example, aircraft interior cost might be depreciated separately from the remaining airplane cost.
Impairment
Here, IAS 16 refers to another standard, IAS 36 Impairment of Assets that prescribes rules for reviewing the carrying amount of assets, determining their recoverable amount and impairment loss, recognizing and reversing impairment loss and more.
IAS 16 states that compensation from third parties for items of property, plant and equipment that were impaired, lost or given up shall be included in profit or loss when the compensation becomes receivable.
For example, claim for compensation of damage on insured property from insurance company is recognized to profit or loss when insurance company accepts claim, closes the case and agrees to compensate (or after whatever procedure is agreed in the insurance contract).
Derecognition
IAS 16 prescribes that the carrying amount of an item of property, plant and equipment shall be derecognized on disposal; or when no future economic benefits are expected from its use or disposal.
The gain (not classified as revenue!) or loss arising from the derecognition of an item of property, plant and equipment shall be included in profit or loss when the item is derecognized. The gain or loss from the derecognition is calculated as the net disposal proceeds (usually income from sale of item) less the carrying amount of the item.
Further reading
The following articles about IAS 16 were published on CPDbox (worth to read):
- Fully depreciated assets still in use – what to do? – If you own assets with zero carrying amount, but they are still in use, there’s something wrong about it. Learn more in this article.
- How to account for spare parts – spare parts are a difficult area and the accounting depends on their character.
- How to account for artwork – as there’s no standard specific for artwork, sometimes it’s necessary to develop your own accounting policy.
- What are directly attributable costs? – what can you capitalize? What can you not capitalize?
- When to start depreciation? – If you don’t use an asset, but it’s available for use, it’s the right time. This article explains it all.
- How to capitalize borrowing costs?
- 3 biggest myths in accounting for PPE
- Can you capitalize it as PPE or not?
- Podcast 003: Can we capitalize demolition cost and carrying amount of old buildings?
Please check out IAS 16 in the following video:
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513 Comments
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Hey Silvia,
I have a question:
For a self constructed building, if subsequently, it is found that a capitalized payment was not made in terms of the agreement and needs to be provided for. How to account for it? The building was also subsequently upwards revalued.
Hi Silivia,
I have a question:
Company A (Lessor) leased land to Company B (Lessee) under an operating lease and in the agreement it was written that company A will provide electricity to Company B however the cost of power sub-station will be borne by Company B.
After 3 years, B agreed to construct the Power Sub-Station and A willing to buy the cables and borne the cabling cost.
A is responsible about the cost of cables which is a material cost but ownership of cables will eventually once the power sub-station is constructed will reside with Company B due to the agreement.
My question is that are cables an expense or Asset for Company A.
Hi Silvia,
We bought an asset with original cost of $500,000. But because we received the asset with some damage we got a credit from our supplier $100,000.
Question: What is the accounting treatment?
Well, the cost of an asset is its purchase price less any discounts 🙂
Hi Silvia,
How are you??
I have a query. Can you please explain:
Company A incurred $ 500 for repair and maintenance of the plant and machinery in the year 2020. It was also covered by insurance policy. Company A was unsure about the time and amount of claim it would receive from insurance company. Insurance company made the reimbursement of the claim in the year 2022.
Query
Is A required to recognized contingent assets ?
What accounting entries would A make in the year 2020 and 2022 ?
What will be the accounting entry if company A receives the claim in the year 2020?
Hi Silvia,
The Company is into renewable energy business and currently have wind farms on which there are wind turbines. The WTGs are already COD and commercially producing and selling electricity. The Company under local laws and regulations to renew license related to land leases require to do certain expenditure for cleaning the lands for hardstands works etc and for this the Company paid significant amount.
1) Can the company capitalise this cost of hardstand work?
2) Does it need to be recognised as an expense?
3) If can be capitalised, does it need to identify new asset?
Hi Silvia
Our company has a fleet of wet fish trawlers (hake) and our current accounting policy used is at Cost.
At the end of the 2020 financial year when the vessel valuations were completed on our fleet we noticed that the vessels book values were significantly lower in our Annual Financial Statements than indicated in the respective valuation reports.
All our vessels has a yearly compulsory drydock where repair and maintenance jobs are performed on the vessels as well as replacing equipment which are identified as being replaceable in order for the vessels to uphold their operational efficiencies and remain in a safe working condition for the next 12 months.
Historical data indicated that with the significant yearly drydock costs the Valuation & Useful lives were constant the past 10 years, but this was not updated accordingly when applying the cost model.
My queries are as follow:
1. Will we be able to do an accounting policy change to the Revaluation Model without triggering prior year errors/misstatements?
2. Valuations on the Vessels are done as a whole for Insurance & selling purposes, which will actually simplify the accounting process. Will we be able to justify capitalizing the total drydock (made up of capex of nature items such as replacing steel plates of the hull if the steel thickness is below a certain thickness, will only be done in 10 years’ time again as well as R&M Components) but the drydock costs split is a worldwide dilemma. The justification will be that if a portion is over capitalized then it will eventually be expensed via P&L once the yearly valuation is taken into account?
Hi Champion, well, this is a classic situation and I tried to cover it in this article with the video. You will get most of your answer here and if you have further questions, please let me know. That article covers slightly different situation, but it is applicable in your circumstances as well. S.
Hi SIlvia,
Thank you for the great article.
A question regarding revaluation method. The standard does not give specific guidance on how often should we revalue fixed assets. Suppose, one chooses to revalue an asset every year (at the end of the accounting year), will he be required to continue depreciating the same asset as well every year?
Hi Silvia,
Can I ask how to account for expected scrap $ at the end of decomm, should the expected scrap be included in our decom provision ( lower our decomm provision ) or should it be treated as an income statement gain when arises and not accounted for in decomm provision?
Hi Emma, normally you should consider residual value in your depreciable amount of the asset, i.e. depreciate cost less residual value over its useful life. Do not lower your provision.
Hi Silvia, I have a question on revaluation of asset. Say, the company has a machine work-in-progress, currently recorded based on the total costs incurred to-date. Is it necessary to do a revaluation of the asset WIP at year-end date?
Would also like to ask the same, do we revalue WIP?
Hi Silvia,
In the long discussion in the comments, I haven’t seen the topic what level of threshold to apply.
Many electronic devices which in the past might be perceived as fixed asset, now got cheaper so often time it might be below the company threshold while if you sum up the value of all such electronics it might be significant in the balance sheet, especially for consulting companies.
In case the company sets the threshold let’s say to 1k EUR and buys laptops and expenses that immediately for 0.9k EUR each, can be that objected by an auditor? Are there any guidelines to the thresholds? Does a single threshold need to be applied to all types of the fixed assets or maybe it can vary depending on whether it is electronics, furniture, other fixed assets?
Hi Mariusz, thank you for your question and that’s the topic for the discussion – so I covered it here. I hope it helps! S.
Hello Silvia,
If I have PP&E (Hotels, Lands, Production lines, .. etc.), the company use the valuation model in recognizing all assets, but they use different FV methods in each category (e.g. one of the hotels they use the Value in use, but for the rest, they use Selling price – cost to sell), is that allowed to use a different method for the same category, and if they consider each Hotel as a CGU and the same for each production line, can they use selling price – costs to sell method for valuing the CGU or they must use the Vlue in use and prepare a discounted cash flow.
Dear Youssef,
thanks for this question, but it is not exactly the point. As for the impairment, you should determine recoverable amount as higher of fair value less costs to sell and value in use. If one of these is greater than the carrying amount, then you have no impairment and you don’t have to determine the second one. The best method is to determine both and compare. But, if for example, you determine the FV less cost to sell and it is lower than the asset’s carrying amount, then there is impairment and you SHOULD determine also value in use to see if it is greater than FV less cost to sell. I hope it clarifies a bit.
Thank you Silvia for the immersive effort explaining IAS 16.
I kindly request your insight, I work in oil industry where we have drilling and workover costs. my question, do I capitalize workover cost which are considered Production costs (maintenance cost) in recovery to capex?
Hi Madam
My Questions
1. Discuss the impacts of the accounting standards on fundamental qualitative characteristic
(relevance and faithful representation) of information reporting.
2.Identify and critically discuss any three practical challenges in complying with the selected
accounting standards.
dear silvia
one question in regards to ias 16 what are the three practical challenges in complying with the ias 16
Dear Sylvia,
a subsidiary company is in the process of building a site and acquisition and installing new equipment. Since the production was delayed and no revenues from sales were recognized, the subsidiary company wants to make an invoice for these costs which were not capitalized (mostly employees who had nothing to do because of the production was delayed), and to send this invoice to the parent company which agreed to pay for them. Is this something usual and how to record these transactions? Thank you and kind regards,
Hi Comfy, it is not unusual, this is normally done – no problem with that, but there could be tax implications.
Hi Silvia,
Accounting policy
When it comes to PPE accounting policy, the Group and the Company elected to revaluation model as a subsequent measurement. It’s Clearly said in the accounting policy, Land and building are revalued at at least once in every 3 years or when the asset fair value is substantially increases it carrying value.
Background
Group has revalued their entire class of land and building last year, however, this year one of the group’s component hold Investment property which rented out to one of a another component of the group. due to the fact as owner occupied, Group recognized the respective property as PPE in the consolidated financial statement.
Respective component measure IP as fair value where they recognized gain on changes in fair value in the components account which is significant changes to the respective property.
Contradiction.
As per the accounting policy, when there is a substantial increase, Group must recognise revaluation. however, As per IAS 16 revaluation should be carried out for entire class of asset.
Question
when it comes to consolidation, can the Group recognise revaluation gain for only one property or should only eliminate fair value gain on IP with the deferred tax impact?
Hi Asjad,
it is possible that the same item is a PPE in the group’s financial statements, but IP in individual subsidiary’s financial statements (or other group company). So yes, if individual company revalued building classified as IP, but it is still PPE within the group, then you should indeed reverse that revaluation in consolidated FS and treat the same building as PPE.
S.
Hi, I was wondering if I receive a grant today for a construction project over multiple years, would I pick Option #2: deduction from asset, would the journal entries be as follows?
DR Bank/ CR WIP (for initial recognition)
DR WIP/ CR PPE (to transfer asset out of WIP to PPE)
DR Depreciation expense/ CR Accumulated depreciation
Would this be the corrected treatment in accordance with AASB 116 and AASB 120?
Many thanks in advance for your answer!
Hi Tania, this seems OK to me in line with IAS 20, but be careful with your timing. E.g. if you receive grant first and after that you spend it on WIP, then you should not deduct it straight from WIP upon receipt.
Hello, thank you for the topic.
I have question about determining ppe cost if it is acquired with future payments. I guess, that cost should be the discounted value of future payments, but could not find reference in standards. Could you please help me to find sufficient chapter? Or interpretation about issue?
Hi Sandro, I recommend looking at IAS 16 paragraph 23, the second sentence in it.
Hello, i have a question.
I have a Foundation, and has donated around USD 1.3 million to a School for renovation, and at year end only 80% of the renovation was completed. Should i recognise the USD1.3 million as a PPE and start amortising the renovation cost once the school is ready for use?
Well, I don’t get the situation fully. So your entity is a foundation who received a grant to build the school and did not spend it fully? Or? If that’s the case, you should recognize only the actual cost into the cost of PPE, not the grant amount. If the school is available for use, you should start depreciating it.
The Foundation has a school that is renovated, and the foundation gave the school a sum for the renovation. As of year-end, 80% of the renovation was completed. In the books of the foundation, should it capitalize the whole amount it gave to the school irrespective of whether the renovation is completed?
The building should be capitalized in the books of the entity that has control of it – I guess that’s the school, not the foundation. As far as I understand it, there is nothing to capitalize in the books of Foundation with respect to the building of which it has no control of. However I am only guessing here because I have no idea about relationships between the school vs foundation etc.
Hi Silvia, I have quite a simple question regarding CWIP.
We have paid deposits on three vehicles just before the end of our financial year, 10% of the total price. We did this to book a better rate and delivery date. No delivery has taken place and is only scheduled for the following financial year. We are now closing off our financials and no delivery has taken place (scheduled for three weeks’ time). In our AFS do we disclose this deposit as advanced payments/deposits paid or do we take the amounts to CWIP?
Hello, Silvia
could you please explain the following sentence, thanks in advance 🙂
When we have depreciable assets and then have a revaluation gain following a previous loss, that was included in profit or loss, the amount of the gain that can then be credited to profit or loss is the amount of the original loss less any depreciation saving.
I hope that I did not write that sentence…
Year 0: impairment loss included in P/L = 200
Year 1: revaluation gain = 300, you book it as Debit PPE 300, Credit P/L 200, Credit Revaluation surplus 100; not complicating this with depreciation. Simply said.
Hello Silvia,
Thanks for your web and work. Could you indicate me if road tax es (traffic taxes) payables year to year are component of cost of a car classified as PPE please. I think that the answer is a NOT… now, in my country also tax about initial registration and a green tax on the acquisition of car is payable, I think for analogy to IAS 40 that the first is a component of cost of cars as PPE, the second also in accordance with Paragraph 16(a) of IAS 16 to be a indirect tax, correct?
I agree. Road tax relates to the certain year, it is annual tax and cannot be capitalized as such. Initial taxes related to registration are different story and yes, you can capitalize them.
Thanks again for everything.